Recording Donations of Non - Inventory Items in Intuit Quickbooks

Recording Donations to Charitable Institutions or other companies of Non - Inventory items in Intuit Quickbooks is like Recording Donations of Inventory Items in Quickbooks.

Pinoy Accountants or Pinoy Quickbooks Users can follow the three simple steps below how to record donations to Charitable Institutions or other companies of Non - Inventory items in Intuit Quickbooks:

Step One: Create a Sales Receipt and record the sale of Non Inventory Item in Quickbooks. Click Save to record the Sales Receipt.

Step Two: Search the Expense used in recording the purchase of the Item. Then record a Donation in General Journal by Crediting the expense. Example: The company purchased Pinoy-Quickbooks: Umbrella then the same item will be donated to a Charitable Institution. The Accounting entry on General Journal should be:

Recording Donations of Inventory Items in QuickBooks

Recording Donations of Inventory Items is not as easy as Recording Cash Donations in QuickBooks. THere are additional steps to be done.

Recording Cash Donations in QuickBooks

On my previous article Donations to Charitable Institution in Quickbooks I mentions the different types of donations. For this article let me show you how to record cash donations in quickbooks.


First, create the Charitable Contribution account. see Setting up Chart of Accounts in Quickbooks


Second, Go to Banking then click Write Check from the drop down list, put the name of the Organization on the Payee, put the date and amount. On the Memo put the description or details about the donation.


Third, Enter on the Expense Tab the Charitable Contribution Account or Donations.


Lastly, Click save and new or save and close

Donations to Charitable Institution in QuickBooks

Accountants can record Donations to Charitable Institutions or government agencies, like donation when Ondoy happened last year or to Pakistan's deadliest flood that killed 1,500 people in all versions of Quickbooks.

Tax implications will not be discussed in this article whether is Income Tax deductible or not but more on how we should enter the transaction as it occur in Quickbooks.